5 PowerPoint tricks

Some cool stuff you can do with PowerPoint

I use PowerPoint so often, I forget about all the little tricks I’ve learnt along the way. There is a lot out there on how to make great slides and what to avoid, so I won’t go into much detail about that; my tips below are small things that you can use to help this.

  1. Set the slide background to a picture

makes moving things around on the slide a lot easier

Right click on the slide and choose Format Background. Select Picture or texture fill and choose the image from your documents. This is useful for things like screenshots, or if you’re just simplifying the amount of objects you have on a slide.

format bckgrd               format bckgrd choose picture

  1. Highlighting part of the screen with semi transparent box

Looks so much better than a just a circle round it

twitter highlighted

I use this technique in my Twitter workshop slides, when I’m showing everyone what Twitter looks like before they’re let loose on it. I highlight and explain some parts of the home screen, so I use this technique to break up the screen a bit.

Add an image as your slide background, as #1. This is important! Then add a box over the slide, make it grey and semi-transparent (use right-click, Format Background).add box semi transparent

Insert a box over the area of the slide you would like to highlight, and right click to format background and select Slide background fill.

slide background fill

  1. Gridlines

Help you space your objects

A small thing, but I find using gridlines really helpful when I’m putting my slides together. I use it to evenly space objects, or get a rough idea for things like the rule of thirds.

To turn them on, click View in the ribbon and tick Gridlines.

  1. Using artistic effects on pictures

Make things a little bit different

Twitter pencil

Some of them are naff, let’s be honest. But I use artistic effects to change up my images a little bit. For example, I use the Twitter bird logo a couple of times in my Twitter workshop slides. To change it up a bit, but still retain continuity (repetition is a key feature of graphic design, it implies relationship) I used an artistic effect built into  PowerPoint to make it look like a pencil drawing.

I’ve found artistic effects work best with images with strong defined lines, or recognisable shapes (eg a colourful hot air balloon works better than pale spindly flowers)

Add your image and select Picture Tools > Format from the ribbon. Click on Artistic effects and choose the one you want. You can also play around with shadows, soft outlines etc. I like adding shadows to give my slides a bit of physical depth.

  1. Make your own theme

slide layouts

Your slides won’t look like anyone else’s

I can’t remember the last time I used an in-built PowerPoint theme, I almost always build my design from scratch. It might take longer, but I can build it around the content of my presentation, rather than the other way around.

The simplest way I’ve found is adding shapes and text boxes to the slide and duplicating that colour scheme, font and layout throughout the slide deck.

I learn a lot of PowerPoint tricks from the eLearning Heroes community, and from looking at designs and trying to replicate them. I’m not particularly creative, but I enjoy the challenge of replicating good design that I’ve seen.

Professional reading for CPD

newspapersWhen I was working on my Chartership portfolio back in 2013, most of the CPD activities I was doing were training courses, events and conferences. The idea of reading a journal article rarely occurred to me – I think I saw journal articles as too scholarly and remote. However, these days, I am attending much less training (I have gone for a quality over quantity approach, and it’s really working) and, looking back at my CPD log, am reading a lot more professional literature to keep myself up to date.

There was a #uklibchat the other day on mid-career directions. Although I’m still early on in my librarian career, perhaps this is an indicator of moving away from an immediate post-qualification compulsion to learn all the things.

It’s good to reflect on what I’ve learnt from reading the article, book or blog post, so in my CPD log I have a column for Learning outcomes, new knowledge, will I do things differently? and another for the skills gap it’s helping me to fill. I often try to map it against the Professional Knowledge and Skills Base (PKSB), which will help when putting my Revalidation portfolio together. But if it’s a particularly thought-provoking piece, you could write your reflections down into a Word document – perfect evidence for Chartership or Revalidation.

(By the way, the converse of this is a sheet in my CPD log where I can write down any skills gaps I notice, and note down ideas to fill it)

Some examples of my professional reading lately, in case you’re interested or nosey:

Professional reading Learning outcomes, new knowledge, will I do things differently? Skills gap
Collins, G. et al (2015) Using reflection on reading for revalidation, Nursing Times, 111: 23/24, p. 14-16 SRLA reflection framework. I will be using it for nurse revalidation reflection club – reflection model to structure club Asked to start Nurse revalidation reflective reading club
Dovi, G (2015) Empowering change with traditional or virtual journal clubs. Nursing Management, 46(1):46-50 Help with structuring possible journal club, including virtually. Eg ‘How participants can prepare for a meeting’, overcoming barriers Asked to start Nurse revalidation reflective reading club (possibly including via Skype)
Wright, K, Golder, S, & Lewis-Light, K (2015) ‘What value is the CINAHL database when searching for systematic reviews of qualitative studies?’ Systematic Reviews, 4:104 CINAHL has good index terms for qualitative research and methods, and in some cases retrieved unique results. As a result, I will use CINAHL for qualitative literature searches, even if it isn’t necessarily a nursing or allied health related topic I could have more knowledge of the systematic review process. Skills gap relating to carrying out searches for systematic reviews
Ebenezer, C, Bath, P, Pinfield, S, (2014) ‘Access to and use of Web 2.0 and social media applications within the NHS in England: the role and impact of organisational culture, information governance, and communications policy It will inform my Twitter training PKSB 12.4 Social media and collaborative tools
The non-designer’s design book, Robin Williams Useful for designing eLearning, promotional material and ideas to pass onto other library staff involved in creating eg posters, leaflets. I was familiar with some of the principles; this book has lots of examples which will help me get ideas Graphic design