Solving one of those little annoyances – Saving Publisher booklets as single-page PDFs

You learn something new every day, and on Friday it was how to save multi-page booklets from Publisher as PDFs which display single pages at a time, crucially in the correct order.

When you create a booklet in Publisher, the pages are set up to print 2-sided, so they are laid out next to each other on landscape A4. With your back page first, next to your front page. If you do a straight save-as-PDF, it keeps this order, which isn’t much use to people reading it on the screen!

Happily, I discovered the hidden option to rectify this. Now we have PDFs that display each page of our booklets individually, in the order they are intended to be read.

Step 1 – Save your booklet as a PDF, but before you hit Save…

Step 2 – Click on the Optimise for… Options… button which should appear when you choose PDF

Save as PDF

Step 3 – The Publish Options window should open. Click on Print Options in the bottom-left corner.

Publish Options

Step 4 – Select One page per sheet, and save your document.

Print options 3

It will help to make your booklets look that little bit more professional!