Solving one of those little annoyances – Saving Publisher booklets as single-page PDFs

You learn something new every day, and on Friday it was how to save multi-page booklets from Publisher as PDFs which display single pages at a time, crucially in the correct order.

When you create a booklet in Publisher, the pages are set up to print 2-sided, so they are laid out next to each other on landscape A4. With your back page first, next to your front page. If you do a straight save-as-PDF, it keeps this order, which isn’t much use to people reading it on the screen!

Happily, I discovered the hidden option to rectify this. Now we have PDFs that display each page of our booklets individually, in the order they are intended to be read.

Step 1 – Save your booklet as a PDF, but before you hit Save…

Step 2 – Click on the Optimise for… Options… button which should appear when you choose PDF

Save as PDF

Step 3 – The Publish Options window should open. Click on Print Options in the bottom-left corner.

Publish Options

Step 4 – Select One page per sheet, and save your document.

Print options 3

It will help to make your booklets look that little bit more professional!

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11 Comments

  1. Wow…. thanks for this! I was seriously considering having to completely re-format my 100 page Publisher booklet to make it into a single page PDF. Can’t believe it’s this simple!

  2. Thank you so much!!! I have one more problem, my pages are not filling the whole page, my “border” “margins” are too wide. Any ideas on that?

  3. You’re my HERO !! A new printer won the bid for our college’s annual literary magazine, and they wouldn’t accept .pub files. They wanted single-page .pdf files . . . which no matter how I tried (being a self-taught Publisher user) I couldn’t deliver . . . the book ALWAYS saved as two-page, booklet style .pdf file. Then I found your blog post, and after a few clicks, I now have my weekend back — without nightmares. Thank you SO much !!!

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