Solving one of those little annoyances – Saving Publisher booklets as single-page PDFs

You learn something new every day, and on Friday it was how to save multi-page booklets from Publisher as PDFs which display single pages at a time, crucially in the correct order.

When you create a booklet in Publisher, the pages are set up to print 2-sided, so they are laid out next to each other on landscape A4. With your back page first, next to your front page. If you do a straight save-as-PDF, it keeps this order, which isn’t much use to people reading it on the screen!

Happily, I discovered the hidden option to rectify this. Now we have PDFs that display each page of our booklets individually, in the order they are intended to be read.

Step 1 – Save your booklet as a PDF, but before you hit Save…

Step 2 – Click on the Optimise for… Options… button which should appear when you choose PDF

Save as PDF

Step 3 – The Publish Options window should open. Click on Print Options in the bottom-left corner.

Publish Options

Step 4 – Select One page per sheet, and save your document.

Print options 3

It will help to make your booklets look that little bit more professional!

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19 Comments

  1. Wow…. thanks for this! I was seriously considering having to completely re-format my 100 page Publisher booklet to make it into a single page PDF. Can’t believe it’s this simple!

  2. Thank you so much!!! I have one more problem, my pages are not filling the whole page, my “border” “margins” are too wide. Any ideas on that?

  3. You’re my HERO !! A new printer won the bid for our college’s annual literary magazine, and they wouldn’t accept .pub files. They wanted single-page .pdf files . . . which no matter how I tried (being a self-taught Publisher user) I couldn’t deliver . . . the book ALWAYS saved as two-page, booklet style .pdf file. Then I found your blog post, and after a few clicks, I now have my weekend back — without nightmares. Thank you SO much !!!

  4. Thank you so much for this. I have been searching all afternoon for a way to save my newsletter in single pages for a website. It kept saving my pages in two page spreads which was no good for easy reading. Really grateful.

    1. Angela,
      I’m working on a Publisher book project which is to be professionally printed and all the commercial printers I’ve been in contact with require PDF files in single page format.
      As it’s so much easier to create the book in booklet form, where I can see facing pages, I was so relieved to find this easy way to convert it to a single page PDF. It’s a life-saver!!!!

  5. I want the cover page and back page to show individually, but want the middle pages to show side-by-side.. Any ideas how I can do this? Thanks,
    Shelby

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